ARTC Quality Assurance Modules for IVF Laboratories
Streamline compliance, elevate performance, and stay inspection-ready with ARTC’s integrated QA platform.
At ART Compass, we understand the unique regulatory demands and operational challenges faced by IVF laboratories. That’s why we created the ARTC QA Suite—four powerful modules designed to centralize, automate, and elevate every aspect of your lab’s quality assurance program.
Module 1: Digital Personnel File & Continuing Education Tracker
Efficient. Compliant. Empowering.
Our Digital Personnel File module offers a centralized, secure HR and compliance system purpose-built for IVF labs. Each employee receives an individual ARTC profile where you can store:
- Job descriptions, resumes, and transcripts
- Licenses and continuing education certificates
- Employment history and onboarding documents
- Organizational charts outlining lab roles
This module also supports CLIA, CAP, HIPAA, and OSHA requirements with tools for:
- Annual evaluations and regulatory assessments
- Supervisor skills reviews and testing process audits
- Proficiency testing (PT) failure investigations
- KPI dashboards across pre-, intra-, and post-analytic phases
Result? An inspection-ready, growth-driven workforce—all in one platform.
Ideal for HR teams, lab managers, and compliance officers.
Module 2: Competency Assessment, CEU Tracking & Survey Tool
Confident teams. Consistent results.
Elevate staff training and compliance with our robust Competency & Survey Module, featuring:
- 80+ customizable assessments for embryology, andrology, biosafety, and more
- CEU tracking through the ART Compass Academy, including free PEER-approved CEUs
- Full continuing education courses for new Lab Directors in compliance with 2024 CMS changes
- Performance analytics to identify knowledge gaps, remediation trends, and training needs
Whether you’re onboarding new staff or meeting inspection requirements, this tool empowers lab directors to:
- Assign surveys with push notifications
- Generate audit-ready performance reports
- Monitor staff-wide trends and compliance status
Perfect for labs managing multiple roles, locations, or preparing for CAP/CLIA inspections.
Module 3: Lab Inventory & Reagent Tracking
Total traceability. Zero compromises.
Ensure safety and regulatory compliance with ARTC’s reagent and consumables tracking system. Track every item—from media to plasticware—across:
- Lot numbers, receipt dates, storage locations
- Certificates of Analysis (CoA)
- Use history by patient cycle or procedure
Link inventory data with clinical outcomes to enhance QA efforts and respond instantly to recalls or alerts.
- Generate shipment logs with full reagent history
- Meet CAP, CLIA, FDA, and CDC inventory regulations
- Maintain patient-specific traceability from storage to outcome
A must-have for single labs or multi-site networks focused on quality and efficiency.
Module 4: Document & Form Control System
Organized. Accountable. Always up-to-date.
Ditch paper binders and outdated SOPs with our end-to-end Document Control platform. Built specifically for IVF and clinical labs, this module includes:
- Version-controlled SOPs, protocols, and forms
- Staff-wide digital sign-offs with auto time-stamping
- Role-specific access and document assignments
- Annual document review tools and historical archiving
The system is mapped to CAP and CLIA 88 quality checklists, ensuring seamless inspection readiness and regulatory alignment. Customize and associate documents directly with patient cycles for full QA transparency.
Designed for labs that demand precision, traceability, and compliance.
Ready to Upgrade Your Lab’s QA System?
With ARTC, your IVF lab gets more than just software—you get a partner in quality. Book a demo today to explore how our QA Suite can transform your lab operations and inspection readiness.
Contact us today and take the first step toward streamlined compliance, elevated performance, and smarter quality assurance.